Common collaboration offer

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Process phases

1. 1
   01/04/2024 - 30/06/2024

   Digital tools used in schools

   School Information Systems Departments (ISDs) are surveyed to identify the digital tools used in schools.

2. 2
   01/09/2024 - 07/10/2024

   Call for participation

   A multi-media communication campaign (e-mail, intranet, TV screen, etc.) has been launched to invite users of the Institut Mines-Télécom (IMT) schools to participate in the choice of a joint collaboration offer.

3. 3
   07/10/2024 - 03/11/2024

   Digital uses and collaborative practices

   The aim of this project is to find out more about your current digital uses and collaboration practices. We propose that you contribute to an online survey on your use of digital tools, a debate on your collaborative practices and workshops for live sharing of your collaborative experiences. This step will give us a snapshot of what already exists, and help us identify ways of improving collaboration conditions.

4. 4
   04/11/2024 - 01/12/2024

   Gathering your expectations

   The next stage of the project is to identify your expectations regarding the future joint collaboration platform. You are invited to indicate your priority cross-functional needs and the platform selection criteria that seem most important to you. In order not to overlook any relevant platforms in the market study, you can suggest names of platforms to study. These elements are essential to ensure that only a few platforms are shortlisted.

5. 5
   02/12/2024 - 31/12/2024

   Market research

   A company has been commissioned to study the platforms on the market, analyze them in relation to our environment, and compare them with regard to current user practices, their expectations and needs, and a series of criteria.

6. 6
   03/01/2025 - 07/03/2025

   Platform testing

   A call for volunteers is launched to identify those who wish to experiment with the platforms deemed most interesting and ranked in a short-list. They then evaluate the usability of each platform tested. At the end of the tests, they fill in a recognized methodological questionnaire to measure their perception of the effectiveness, efficiency and satisfaction of using the platforms.

7. 7
   08/03/2025 - 04/04/2025

   Think

   The user consultation is now complete. A proposal for collaborative platforms has been drawn up based on user feedback. It is presented to various committees and then submitted to the college of directors for a decision.

8. 8
   03/04/2025 - 30/04/2025

   Decision-making and change management

   The Board of Directors has made its decision. This decision is communicated. A change management study is carried out for each school to move from the current state of each information system to the solution chosen by the IMT.